Trust Administrator II

Trust Administration Opportunity in Financial Services

Trust Administrator II, Premier Trust

Location:  4465 South Jones Boulevard, Las Vegas, NV 89103

Role Type: Full Time (onsite)

Summary:

We are seeking a Trust Administrator II to join the team within Premier Trust, a member of Osaic.  The Trust Administrator is responsible for the basic administration of assigned accounts.   Our selected candidate will represent the company in business activities and contacts with customers, outside professionals and beneficiaries relating to these accounts.  This position will have discretionary distribution approval based on Board approved levels.  The Trust Administrator II assures compliance with all policies and procedures governing trust functions, as well as all applicable state regulations.  Additionally, the position of Trust Administrator may be responsible for one employee. 

Responsibilities:

• Administrates accounts in accordance with the terms of the governing instrument and in a manner consistent with the needs of principals, beneficiaries, and remaindermen.

• Contact or correspond with persons, agencies, and organizations that have an interest in any aspect of an account.

• Maintain an awareness of new business opportunities and advise or consult with other officers on details of proposed plans and communicate information to marketing administrator for follow up.

• Assists in analyzing the need of funds according to conditions of trust needs of beneficiary.

• Coordinate and review the preparation for filing federal and state tax returns for trusts.

• Establish and maintain client data.

• Initiate and/or assist in the funding on new accounts.

• Interacts frequently with subordinates, peers and functional managers.

• Operates personal computer and all necessary programs to obtain and process data.

• Maintains strict confidentiality of all records and data received and produced.

• Answers telephones, emails, answers questions and directs callers to proper personnel.

• Responsible for compliance with all company policies, state laws and regulations.

• Complies with Bank Secrecy Act (“BSA”), OFAC Anti-Money Laundering (“AML”), and USA PATRIOT ACT policies, procedures, by properly verifying the identity of any person/business an account, maintaining records of the information used to verify each costumer and consulting lists of known terrorists before opening an account.

• Complies with the compliance policies and procedures.

• Ensures that proper risk-rate customer as outlined in the Customer Identification Program.

• Report any customer suspected of suspicious activity immediately to the BSA/Compliance Officer.

• Participate in required annual BSA/AML/OFAC and Compliance training.

• Consistently reports to work on time; adhere to scheduled breaks; attends all meetings and training as required of the position.

• Exhibits objectively and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit.

• Understands business implications of decisions; displays orientation to profitability, aligns work with strategic goals.

• Follows policies and procedures; completes administrative tasks correctly and on time; supports the company goals and values.

• Responsible for timely and accurate preparation of initial and annual trust reviews.

• Review and take necessary timely action on system ticklers.

• Responsible for preparation and submission of discretionary request to TAC committee.

• Focus and completion of personal goals established annually.

• Stays current regarding regulatory rulings and enrolls in CE courses if needed.

• All other duties as assigned.

Basic Requirements:

• Minimum two (2) years of trust administration experience.

• Intermediate knowledge of related state trust compliance regulations, and other trust operational policies.

• Intermediate knowledge of trust policies and procedures, and trust products and services.

• Intermediate skills in and personal computer operation; word processing, spreadsheet (e.g., Microsoft Word, Excel etc.) programs.

• Typing skills to meet production needs of the position.

• Intermediate math skills; ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals; Ability to compute ratios, percent and to draw and interpret bar graphs.

• Good oral, written and interpersonal communication skills with the ability to apply common sense to carry out instructions, interpret documents, understand procedures, write reports and correspondence, speak clearly to customers and employees.

• Ability to define problems, collect data, establish facts, and draw valid conclusions.

• Effective organizational and time management skills.

• Ability to work with minimal or no supervision while performing duties.

• Current driver’s license and a vehicle with appropriate insurance coverage if required to drive in the course of performing assigned duties and responsibilities.

• Demonstrates sensitivity to deadlines and ability to multi-task.

• Ability to work independently and with a team.

• Ability to delegate tasks when necessary.

• Ability to deal with routine to difficult problems involving multiple facets and variables in non-standardized situations.

Education Requirements:

• Bachelor’s degree preferred, high school diploma (or equivalent) in combination with significant practical experience will be considered in lieu of degree.  Minimum of high school diploma or equivalent is required. 

Preferred Requirements:

• Licenses Preferred: Certified Trust and Fiduciary Advisor (CTFA)

Osaic is an equal opportunity employer. We celebrate diversity in our workplace and we hire the most qualified candidates without regard for age, ethnicity, gender, gender identity or expression, language differences, nationality or national origin, family or marital status, physical, mental, and developmental abilities (or the perception of a disability), genetic information, race, religion or belief, sexual orientation, skin color, social or economic class, education, work and behavioral styles, political affiliation, military service, caste, or any other characteristic protected by law.

Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by Osaic.

Osaic does not consider applications from candidates who do not meet the minimum qualifications stated in the job posting.

Osaic only accepts candidates from contracted recruiting firms and only for searches approved prior to submissions. Fees will not be paid for unsolicited submissions.