Facilities Coordinator

Facilities Coordinator Opportunity in Financial Services


Location: 20 E Thomas Rd. Suite 2000, Phoenix, AZ 85012

Summary:  

We are looking for a driven and motivated individual to join our dynamic facilities and office management team. This role plays an important part in ensuring that Advisor Group is always ready to meet the needs of our advisors and clients by being a lynch pin of operational readiness. If you’re looking for a challenging role that touches all parts of the organization and truly has an impact on our customers and employees – this is the role for you!

Keys:      Facilities Management, Office Management, Corporate Services

The facilities coordinator is responsible for providing all levels of operational and maintenance support to the sites, leading office maintenance related procurement activities, performing vendor management and oversight, managing equipment, supplies, and  occupancy services, achieving expected service levels and proactively developing and maintaining client relationships.   

Responsibilities:

  • Service call management & fulfillment as necessary
  • 24 x 7 on call responsibilities including response, remediation, and directing building management & 3rd parties as necessary
  • Facilities vendor relationship & contract management
  • Company-wide facilities records management (COI’s, W-9’s, plans, requisitions, etc.)
  • Work order routing & system management routing
  • Company-wide supply management/inventory, including PPE
  • Execution of company-wide office management procurement activities
  • All other duties as assigned

Education Requirements:

  • Bachelor’s Degree from accredited university required

Basic Requirements:

  • 3+ years of facilities management experience in a corporate environment with multiple facilities in different geographic locations.
  • Experience in repair and maintenance of commercial buildings and corporate office environments
  • Experience in managing vendors and payment of invoices
  • Organization, time management, and prioritization skills
  • Customer service skills
  • Experience utilizing IWMS / CAFM programs such as OfficeSpace

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The employee is frequently required to walk; use hands and fingers to operate handle or feel objects, tools or controls; reach with hand and arms; talk and hear. The employee must frequently lift and/or moves over 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Preferred Requirements:

  • IFMA Facilities Management Professional certification
Be A Part Of The Team Behind Our Success!

At Advisor Group, we support financial professionals across the nation, the people who help everyday Americans achieve their dreams. We’re a billion-dollar business with the mentality and drive of a startup. Join us in building something special.

Equal Opportunity Employer

Advisor Group is an equal opportunity employer. We celebrate diversity in our workplace and we hire the most qualified candidates without regard for age, ethnicity, gender, gender identity or expression, language differences, nationality or national origin, family or marital status, physical, mental, and developmental abilities (or the perception of a disability), genetic information, race, religion or belief, sexual orientation, skin color, social or economic class, education, work and behavioral styles, political affiliation, military service, caste, or any other characteristic protected by law.

Eligibility

Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by Advisor Group.

Unqualified Applications

Advisor Group does not consider applications from candidates who do not meet the minimum qualifications stated in the job posting.

Recruiting Agencies

Advisor Group only accepts candidates from contracted recruiting firms and only for searches approved prior to submissions. Fees will not be paid for unsolicited submissions.